Exhibitor Guidelines – Indoor Exhibition
Key Dates
Food or Beverage Sampling Forms Due: Wednesday 29 September
Register Exhibitor Staff: Monday 5 October
Public Liability Due ($20 Million): Monday 5 October
Exhibitor Booth Freight accepted at the RICC: Monday 19 October
Indoor Machinery Bump In: Tuesday 20 October 11.00am-2.00pm
Exhibitor Booth Bump In: Tuesday 20 October 2.00pm-5.00pm
Exhibitor Bump Out (machines and booths): Thursday 22 October 2.00pm - 4.30pm
Venue
The indoor AusMac exhibition will be held in Halls A and C on level 1 at the Royal International Convention Centre (RICC) 600 Gregory Terrace, Bowen Hills.
Booth Allocation
Please use the button below to view the indoor exhibition with booth allocations.
Moreton Hire have been appointed as the official supplier for the exhibition and look forward to meeting your booth equipment and furniture needs.
Packages with a booth include the following:
Walling: 2.4m high white walls with black frame
Fascia sign: 1x black font on white background hanging signage per aisle frontage (e.g. corner booths will have two fascia signs)
Lighting: 1x LED arm light
Power: 1x 4amp power point
Flooring: existing venue flooring (carpet)
To ensure the shell scheme system is not damaged – please DO NOT adhere stickers or tape to booth walls, laminated graphic wall panels or fabric wall panels. It is ok to use Blu-Tack and 3M removable picture hanging strips. Under NO circumstances should exhibitors nail or screw any article or display item to the booth walls.
Electrical test and tag: All electrical equipment entering the exhibition must display up to date testing and tagging in accordance with the relevant Australian/New Zealand standards.
Furniture: There is NO furniture provided in your booth package. To book furniture please contact Expo Event Services. Alternatively, you are welcome to bring your own furniture for your booth.
Anything outside of the above specifications is to be arranged at the exhibitors own expense.
If you have a space only package all requirements are to be arranged at the exhibitors own expense.
If you need to contact Moreton Hire regarding your booth requirements, please contact Jory Oram.
Jory Oram – Account Coordinator
Email: jory.oram@moreton.net.au
Phone: +61 7 3010 4307
Bump In & Out
Indoor Exhibition
Freight: Freight will be accepted at the loading dock from Monday 19 October between 7am-3.30pm. Please ensure all freight has the below freight label clearly attached to each item within your delivery.
Ahead of sending freight, please email Cherono (cherono@icebergevents.com.au) with the contents of your freight.
Post-event, any items left to be collected must be packaged, sealed, labelled with the courier label and scheduled for collection within 48 hours after bump out. Please ensure your team have all of the necessary equipment for packaging freight including packing tape and scissors.
Loading Dock: The indoor exhibition loading dock can be accessed via the following loading docks:
- Loading Dock A: Indoor Machinery display
- Loading Dock C: Exhibition Booths and exhibition spaces (not including machinery)
Please use the buttons below to view the loading dock access map and contractor overview. Loading dock access is between 7.00am-3.30pm. Note: B-doubles are not able to access the loading dock, semi trailers are able to have access.
Venue Exhibitor Manual: Please use the button below to access the RICC exhibitor manual. You must read through the full manual before your team arrive to bump in.
Induction: All exhibitors/sponsors must complete the Events Induction ahead of arrival at the RICC. Please share this link with all of your team member who will be onsite.
Sampling: If you would like to sample food or beverage at your booth please complete the below sampling of food or beverage items please complete the below Form 12 and the relevant sampling form. Sampling forms must be returned to Chloe at Iceberg Events before Wednesday 29 September 2026.
Machinery: If you are displaying machinery indoors you must complete and return the below forms to Chloe at Iceberg Events prior to Wednesday 6 October. Indoor machinery must remain stationary once in position.
Fork Lift Services
Please contact Chloe from Iceberg Events if you require fork lifting services for bump in or bump out.
Delivery Truck Parking
There is a small reserved area for delivery truck parking within the Brisbane Showgrounds, please be aware this area is not secure. If you require overnight truck parking please contact Chloe from Iceberg Events. Please be aware this area is for vehicles that do no fit in the car park only.
Satchel inserts
If your sponsorship package includes a satchel insert, please arrange for your item to be sent to the Iceberg Events office before Friday 16 October.
Units required: 400
Your insert should be addressed as per below:
Att: Chloe Brix
Iceberg Events
Gound Floor, 33 Park Road
Milton,
QLD 4064
Please let Iceberg Events know your package is being sent. The Iceberg Events office is open Monday – Friday 9am-5pm.
Registrations
Registration instructions for your included registrations and additional registrations have been distributed by email. If you require this form re-sent please contact Cherono at cherono@icebergevents.com.au. All exhibitor registrations are due by Monday 5 October.
Public Liability
Please send your public liability to Cherono at cherono@icebergevents.com.au by Monday 5 October.
Program
Please use the button below to view the current program.
Lead Capture
All exhibitors will have access to our lead management system through the attendee app. The main contact for each sponsor/exhibitor (the nominated person on the sponsorship agreement form) will be able to log into the exhibitor portal and download a list of delegates scanned by the team onsite along with their contact details and answers to any questions (if they have been prepared ahead of time).
The main contact can log into the exhibitor portal and set up lead management questions ahead of the conference start. If questions are set up, when the onsite team scan a delegates QR code the questions will appear on the sponsors/exhibitors phone to prompt them. The delegates answers will be stored and can be downloaded with their contact details.
All delegates will have a QR code on their name badge and within the conference app (under the QR code tab).
To scan the delegates QR code the onsite team must use the 'Scan Leads' icon within the conference app.
Note: Please ensure all registrations are completed by Monday 5 October, as the exhibitor portal will be distributed after this date to allow the main contact to set up your lead management questions.
